Direct answer: A supplier day/open day page is not "send an invitation and take a group photo". The website page should state: who it is for (tiering/invitation-only), the agenda (strategy, quality, delivery, cost, compliance, awards, breakout groups), how registration data is collected (minimum necessity/notice/access), confidentiality and photography rules (drawings/processes/customer information), reception/factory tour/safety, gifts/awards/raffle compliance, the truthfulness of promotion/cases/data, post-event follow-up (feedback, improvement items, owners, deadlines) and budget/ROI. On the law: processing attendees' names, mobile numbers, ID cards and photos requires a clear, reasonable purpose and minimum necessity (PIPL Article 6), a legal basis (Article 13), notice of purpose/categories/retention/rights before processing (Article 17), and security measures such as encryption/access control/training/contingency (Article 51). Event promotion/cases/data must be truthful and not false or misleading (Advertising Law Article 4); false advertising includes performance/function/quality/honours inconsistent with facts and fabricated/unverifiable proof (Article 28). Gifts/hospitality/awards must avoid commercial bribery: no bribery of the counterparty's staff or others with money or other means to obtain transaction opportunities or competitive advantage (Anti-Unfair Competition Law Article 7); raffle-style sales promotion must have clear information, no false claims/fixed winners, and a maximum prize not exceeding RMB 50,000 (Article 10). Information is current to 2026-11-07. This is a review of public rules and page practice, not legal, event or procurement advice; the law, contract and company policy control.
This guide is for procurement, supplier management, quality, EHS, marketing, legal and website teams at equipment, electronics/electrical, automotive, medical device, hardware, chemical, packaging and export manufacturers in Changzhou and nearby areas. This page most often misses invitation-only rules, registration data, confidentiality, photography, gifts, raffles and follow-up, ending up as "suppliers are welcome".
First define audience and agenda: invitation-only/tiering, strategy/quality/delivery/cost/compliance; then data and security: minimum registration, confidentiality/photography, reception/tour; finally compliance and follow-up: gifts/raffle, truthful promotion, feedback/improvement/review. The website should state audience, agenda, registration, confidentiality, gifts and follow-up—not "welcome".
How does this page relate to exhibition/client events, supplier training and factory visits?
The supplier day/open day page answers "why, who, what agenda, how to register, how to keep confidentiality and how to follow up"; the exhibition/client event landing page answers pre-show promotion, QR codes, lead ownership and post-show review; the supplier training/capability page answers courses, registration, assessment and effect; the factory visit page answers visitor booking, safety and confidentiality. A supplier day is "supplier relationship + management agenda"; a client event or training page cannot replace it.
Common breakpoints: public registration without qualification; agenda only speeches; ID/photo collection without notice; unrestricted photography/live streaming; no tour route/safety; no gift/raffle standard; exaggerated promotion; no follow-up. Separate "audience—agenda—registration—confidentiality—reception—gifts—promotion—follow-up"; then procurement, supplier management, EHS, marketing and legal share one playbook.
| Page | Answers | Key content | Cannot replace |
|---|---|---|---|
| Supplier day | Why/who/follow-up | Audience, agenda, registration, confidentiality, gifts, follow-up | Client event/training/visit |
| Exhibition/client event | Pre-show/leads/review | Promotion, QR, UTM, review | Supplier agenda |
| Supplier training | Courses/assessment/effect | Audience, courses, registration, assessment | Supplier day/awards |
| Factory visit | Visitor/safety/confidentiality | Booking, route, escort | Supplier day |
| Supplier code of conduct | Labour/safety/environment/ethics | Requirements, remediation | Event organisation |
| Procurement cooperation | Categories/onboarding/RFQ | Cooperation process | Event registration |
This page map is editorial; the law, contract and company policy control.
How should audience, objectives and agenda be accepted?
State: objectives (strategy briefing, quality/delivery improvement, cost/VA-VE, compliance, awards, business matching), invited audience (tier/category/key suppliers/new suppliers), scale, time/place, format (offline/online/hybrid), agenda (topic/speaker/duration/breakout) and outputs (improvement items/agreements/training/awards). Invitation-only should state how to be invited/who confirms/whether guests are allowed; public registration should state qualification review. The page may provide the agenda framework without publishing sensitive supplier lists/prices.
Acceptance checks: objective; audience; scale; agenda; format; outputs; invitation-only; review. Common gaps: vague objective; unclear audience; speeches only; no output; public without qualification; unrestricted guests; no review.
| Item | What to confirm | Evidence | Common gap |
|---|---|---|---|
| Objective | Strategy/quality/cost/compliance | Plan | Vague |
| Audience | Tier/category/key | List | Unclear |
| Scale | People/venue | Budget | Over capacity |
| Agenda | Topic/speaker/time | Agenda | Speeches only |
| Format | Offline/online/hybrid | Plan | Unclear |
| Outputs | Improvements/agreements/awards | Record | None |
| Invitation-only | Qualification/confirmation/guests | Rules | Open |
Audience/agenda is editorial; the event plan and company policy control.
How should registration data and personal information be accepted?
Registration should collect only what is necessary: name, company, title, mobile/email, accommodation/transport and dietary needs (if applicable); ID/photo/plate number only where access control/safety genuinely requires it, with purpose, retention and access explained. Under PIPL: clear/reasonable purpose and minimum necessity (Article 6); a legal basis (consent/contract/legal duty, Article 13); notice of processor name/contact, purpose/method/categories/retention and rights before processing (Article 17); security measures such as encryption/de-identification/access control/training/contingency (Article 51). The page should state what is collected, why, how long, who can see it and how to delete/correct it.
Acceptance checks: fields; purpose; legal basis; notice; retention; access; security; deletion/correction; minors/family. Common gaps: excessive ID collection; no notice; indefinite retention; over-broad access; no deletion; family/guest data without notice.
| Item | What to confirm | Evidence | Common gap |
|---|---|---|---|
| Fields | Minimum necessary | Form | Excessive |
| Purpose | Registration/access/safety | Notice | Unclear |
| Legal basis | Consent/contract/legal duty | Record | None |
| Notice | Purpose/categories/retention/rights | Notice text | None |
| Retention | Shortest necessary | Policy | Indefinite |
| Access/security | Encryption/de-identification/roles | Config | Too broad |
| Deletion/correction | Channel/record | Record | Missing |
Personal information follows PIPL Articles 6, 13, 17 and 51; the law and company policy control.
How should confidentiality, photography and presentation materials be accepted?
A supplier day may show strategy, quality data, customer information, drawings, processes and prices/costs. The page should state: what is public/on-site only, whether photography/video/live streaming is prohibited, whether presentation materials are redacted, whether an NDA is required, whether the attendee list is confidential, whether media/WeChat publication is approved by suppliers, and whether customer logos/cases are authorised. Do not assume "internal event" means "post anything". The site may set no-photography signs, phone/camera stickers and centralised photography. Presentations should be marked with version/classification/no external distribution.
Acceptance checks: classification; photography/video; live stream; materials; NDA; attendee list; media release; customer authorisation. Common gaps: no classification; casual photos; live stream; customer information in slides; no NDA; list leaked; unauthorised cases.
| Item | What to confirm | Evidence | Common gap |
|---|---|---|---|
| Classification | Public/on-site/secret | Marking | None |
| Photography/video | Ban/approval | Signs/record | Casual |
| Live stream | Whether/scope | Plan | Without consent |
| Materials | Redaction/version | Document | Customer info |
| NDA | Whether/scope | Agreement | None |
| Attendee list | Confidential/not public | Policy | Leaked |
| Media/cases | Supplier consent | Authorisation | Unauthorised |
Confidentiality/photography is editorial; the NDA, confidentiality policy and authorisation control.
How should reception, tours and safety be accepted?
If a factory tour/open day is arranged, state: route (visible/restricted areas), escort, access/badges, safety induction/PPE, group size/slots, photography restrictions, catering/transport/accommodation, emergency/medical, weather/rescheduling. Where production sites/hazardous chemicals/special equipment/construction areas are involved, follow site safety rules; do not let suppliers walk around alone. Reception should state who receives, where to gather, how to get there, how long and whether family/guests are allowed. The page may provide visitor instructions without exposing security details.
Acceptance checks: route; escort; access; safety/PPE; group size; photography; catering/transport; emergency; rescheduling. Common gaps: no route; no escort; uncontrolled access; no PPE; group too large; casual photos; no emergency; no rescheduling notice.
| Item | What to confirm | Evidence | Common gap |
|---|---|---|---|
| Route | Visible/restricted | Route map | None |
| Escort | Who/ratio | List | None |
| Access/badges | Permission/recovery | Record | Uncontrolled |
| Safety/PPE | Induction/equipment | Record | None |
| Group size | People/slots | Plan | Too large |
| Photography | Restrictions | Signs | Casual |
| Catering/transport | Arrangement/dietary | List | None |
| Emergency/reschedule | Contact/notice | Plan | None |
Reception/tour is editorial; site safety and the event plan control.
How should gifts, awards and raffles comply?
Gifts/hospitality/awards must avoid commercial bribery: Anti-Unfair Competition Law Article 7 prohibits bribery of the counterparty's staff, entrusted entities/individuals and those who influence transactions with money or other means to obtain transaction opportunities or competitive advantage; discounts/commissions must be disclosed and truthfully recorded. Raffle-style sales promotion must have clear information, no false claims/fixed winners, and a maximum prize not exceeding RMB 50,000 (Article 10). The page should state gift value caps/approval/registration/no influence on procurement decisions; awards should follow rules and records; do not promote "everyone wins/fixed winners".
Acceptance checks: gift standard; approval; registration; hospitality; award rules; raffle; maximum prize; records; prohibited recipients. Common gaps: no cap; no registration; opaque; raffle over 50k; fixed winners; gifts to buyers; no records.
| Item | What to confirm | Evidence | Common gap |
|---|---|---|---|
| Gifts | Value/recipient/approval | Policy | No cap |
| Hospitality | Standard/approval | Record | None |
| Awards | Rules/assessment | Record | Opaque |
| Raffle | Information/rules | Plan | Unclear |
| Maximum prize | ≤RMB 50,000 | Plan | Over |
| Fixed winners | Prohibited | Record | Yes |
| Prohibited recipients | Buyers/evaluators | Policy | Gifts |
Gifts/raffles follow Anti-Unfair Competition Law Articles 7 and 10; the law and company integrity policy control.
How should promotion, cases and data be accepted?
Event promotion/news/cases must be truthful: Advertising Law Article 4 requires ads not to contain false or misleading content, and the advertiser is responsible for truthfulness; Article 28 lists false advertising (performance/function/quality/honours inconsistent with facts, fabricated/unverifiable proof, etc.). Supplier logos/names/cases need authorisation; data should state scope/source/date; awards should state selection rules; avoid unverifiable absolutes such as "best/first/only". The page may state "event reports/cases published with authorisation" and not publish sensitive supplier information.
Acceptance checks: copy; data source; case authorisation; logo; awards; absolutes; date; deletion. Common gaps: exaggeration; data without source; unauthorised cases; unauthorised logos; absolutes; old copy not removed.
| Item | What to confirm | Evidence | Common gap |
|---|---|---|---|
| Copy | Truthful/verifiable | Copy | Exaggerated |
| Data | Scope/source/date | Source | No source |
| Cases | Supplier authorisation | Authorisation | Unauthorised |
| Logos | Authorisation/scope | Authorisation | Unauthorised |
| Awards | Rules/name | Record | Self-styled |
| Absolutes | Avoid | Copy | Best/first |
| Deletion | Expired/withdrawn | Record | Not removed |
Promotion truthfulness follows Advertising Law Articles 4 and 28; the content, authorisation and review control.
How should post-event follow-up, improvement and review be accepted?
The event needs outputs and a closed loop: attendee feedback (content/organisation/reception), supplier improvement items (quality/delivery/cost/compliance), owner/deadline/verification, follow-up training/audits/agreements, supplier awards, next-edition plan and budget/ROI. The page should state who collects feedback, when it is summarised, who follows up, how it is verified and when it is reviewed. A supplier day without follow-up becomes "a meal and a group photo".
Acceptance checks: feedback; improvement items; owner; deadline; verification; training/audit; awards; next edition; budget/ROI; review. Common gaps: no feedback; no improvement; no owner; no deadline; no verification; no review; budget overrun.
| Item | What to confirm | Evidence | Common gap |
|---|---|---|---|
| Feedback | Content/organisation/reception | Survey | None |
| Improvements | Quality/delivery/cost/compliance | List | None |
| Owner/deadline | Who/when | Ledger | Unclear |
| Verification | Data/audit | Record | None |
| Training/audit | Follow-up actions | Plan | None |
| Awards | Rules/record | Record | None |
| Next edition | Time/theme | Plan | None |
| Budget/ROI | Cost/output | Report | None |
Follow-up/review is editorial; the event plan and supplier management policy control.
How should the supplier day/open day page be written?
Suggested content: (1) objectives/audience/scale; (2) agenda/speakers/breakouts; (3) registration qualification/form/privacy notice; (4) confidentiality/photography/NDA; (5) reception/tour/safety; (6) gifts/awards/raffle rules; (7) promotion/cases/authorisation; (8) post-event follow-up/improvement/review; (9) contact/version/update date. The public page explains rules and entry points; it should not publish supplier lists, prices, customer information or security details; after login, suppliers can register/view the agenda/submit feedback. State "the law, contract and company policy control"; do not write "all suppliers welcome/everyone wins".
Use consistent English terms (supplier day, open day, invitation-only, agenda, registration, privacy notice, confidentiality, photography, factory tour, gifts, awards, raffle, follow-up) and state the review date. Link to exhibition/client event, supplier training and factory visit pages, but do not turn the supplier day into a client event page.
| Section | What to write | Evidence | Avoid |
|---|---|---|---|
| Objective/audience | Invitation-only/tiering | Plan | Open |
| Agenda | Topic/speaker/breakout | Agenda | Speeches only |
| Registration/privacy | Fields/notice/retention | Form | Excessive |
| Confidentiality/photography | Classification/ban/authorisation | Signs/NDA | Casual |
| Reception/tour | Route/safety/escort | Plan | Unmanaged |
| Gifts/raffle | Standard/approval/≤50k | Policy | Fixed/over |
| Promotion/cases | Truthful/authorised | Authorisation | Exaggerated |
| Follow-up/review | Feedback/improvement/ROI | Ledger | None |
This structure is editorial; external statements must be truthful and verifiable, per the law, contract and company policy.
What must not be written?
High-risk claims: "all suppliers welcome" (invitation/venue/qualification); "registration requires ID front and back" (not necessary); "photograph/live stream anywhere" (confidentiality/customer information); "everyone wins/fixed winners" (sales-promotion rules); "best/first/only supplier" (unverifiable absolutes); "gifts are fine" (commercial bribery risk); "the event is just a meal" (no agenda/output); "publish supplier lists/prices" (sensitive). These are inaccurate or misstate registration, confidentiality, raffle or promotion.
Safer wording: "This page applies to [supplier day/open day]; audience [invitation-only/tiering]; agenda [topic/breakout]; registration [fields/notice/retention]; confidentiality/photography [rules]; reception/tour [route/safety]; gifts/raffle [standard/≤50k]; promotion [authorisation/truthfulness]; follow-up [feedback/improvement/review]. The law, contract and company policy control." External promotion must comply with advertising and fair-competition rules; supplier/customer information needs authorisation or redaction.
Go-live acceptance checklist
Ten checks: objective/audience, agenda, registration/privacy, confidentiality/photography, reception/tour, gifts/awards/raffle, promotion/cases, follow-up/improvement, budget/ROI, page wording and version. Each needs an owner, evidence and review date. The pass condition is not "the page says welcome", but that procurement, supplier management, EHS, marketing and legal can invite, register, protect confidentiality, receive, comply and follow up from the page.
Before go-live, run one real (anonymised) event through: invitation → registration → notice → agenda → reception → photography → gifts → promotion → follow-up. Any step that fails is a gap in the page or the process.
| Check | Pass condition | Evidence | If it fails |
|---|---|---|---|
| Objective/audience | Objective/invitation | Plan | Add plan |
| Agenda | Topic/speaker/output | Agenda | Add agenda |
| Registration/privacy | Minimum/notice | Form | Fix form |
| Confidentiality/photography | Classification/ban/authorisation | Signs | Add rules |
| Reception/tour | Route/safety/escort | Plan | Add plan |
| Gifts/raffle | Standard/≤50k/records | Policy | Add policy |
| Promotion/cases | Truthful/authorised | Authorisation | Add authorisation |
| Follow-up/improvement | Feedback/owner/deadline | Ledger | Add ledger |
| Budget/ROI | Cost/output | Report | Add budget |
| Wording/version | No misleading/date | Page | Rewrite |
This checklist is editorial; the law, contract and company policy control.
Who should read this, who should not, and what decisions does it support?
It suits procurement, supplier management, quality, EHS, marketing, legal and website teams at equipment, electronics/electrical, automotive, medical device, hardware, chemical, packaging and export manufacturers in Changzhou and nearby areas; also companies holding a supplier day/open day for the first time, or facing "excessive registration data / photo leak / raffle dispute / no follow-up". It does not suit teams that do not hold supplier events or manage suppliers, or those wanting one page to replace legal/event advice.
Read it if you are building a supplier day/open day page; public registration has no qualification; IDs are collected without notice; photos/live streaming are unrestricted; tours lack safety; gifts/raffles lack standards; promotion is exaggerated; there is no follow-up. Skip it if you treat "all suppliers welcome" as invitation-only, "everyone wins" as a rule, "a meal" as a supplier day, or want to publish supplier lists/prices. It supports self-review of audience, agenda, registration, confidentiality, reception, gifts, promotion, follow-up and page wording.
FAQ
Should a supplier day be open for public registration?
Usually it is invitation-only: invite by supplier tier/category/criticality, and publish only rules/entry points, not the list. If open registration is allowed, state qualification review, quota, confirmation and privacy notice; do not let unqualified people register and enter directly.
What information should registration collect?
Only necessary information: name, company, title, mobile/email, accommodation/transport and dietary needs; ID/photo/plate number only where access control/safety genuinely requires it, with purpose, retention, access and deletion/correction explained. Follow PIPL Articles 6, 13, 17 and 51.
Can we photograph or publish news from a supplier day?
It depends on content and authorisation: areas with drawings/processes/customer information/prices should prohibit photography/video/live streaming; supplier logos/names/cases need authorisation; media/WeChat publication needs review. State "photo/no-photo areas, live streaming, material classification and authorisation"; do not assume an internal event can be published freely.
How should gifts/awards/raffles comply?
Prevent commercial bribery: no bribery of the counterparty's staff or others with money or other means to obtain transaction opportunities/competitive advantage (Anti-Unfair Competition Law Article 7); discounts/commissions must be disclosed and recorded. Raffle-style sales promotion must have clear information, no false claims/fixed winners, and a maximum prize not exceeding RMB 50,000 (Article 10). Gifts/awards need standards, approval and records.
How should we follow up after the event?
Collect feedback (content/organisation/reception), list supplier improvement items (quality/delivery/cost/compliance), set owners/deadlines/verification, arrange follow-up training/audits/agreements, record awards and the next edition, and calculate budget/ROI. Without follow-up, a supplier day becomes "a meal and a group photo".
Should the website publish the supplier list?
Usually no: supplier lists, prices, customer information and security details are sensitive. Publish the event rules, agenda framework, registration entry and privacy notice; after login, suppliers can register/view the agenda/submit feedback. The public page states that the law, contract and company policy control.
One-sentence takeaway
A Changzhou manufacturer's supplier day/open day page is not about "welcome". It should turn audience/objectives, agenda, registration/privacy, confidentiality/photography, reception/tour, gifts/awards/raffle, promotion/cases, follow-up/improvement and budget/ROI into a reviewable checklist—so procurement, supplier management, EHS, marketing and legal can invite, register, protect confidentiality, receive, comply and follow up.
Method and limitations
This is a review of public rules and page practice, not legal, event or procurement advice. No undisclosed supplier, customer, price or event data were used; processes, tables and acceptance items are editorial, not legal conclusions. Personal information follows PIPL Articles 6, 13, 17 and 51; advertising truthfulness follows Advertising Law Articles 4 and 28; commercial bribery/raffles follow Anti-Unfair Competition Law Articles 7 and 10; the law, contract, authorisation and company policy control. This article does not determine whether a specific event/gift/raffle is compliant; companies should review item by item.
Sources and scope
Information is current to 2026-11-07. The following are official pages; their text controls.
- Personal Information Protection Law of the People's Republic of China: NPC website. Minimum necessity (Article 6), legal basis (Article 13), notice (Article 17), security measures (Article 51).
- Advertising Law of the People's Republic of China (2021 revision): The State Council of China. Truthful/non-misleading advertising (Article 4), false advertising (Article 28).
- Anti-Unfair Competition Law of the People's Republic of China (2019 revision): NPC website. Commercial bribery (Article 7), sales promotion/maximum prize RMB 50,000 (Article 10).