Direct answer: at annual public prices, one seat costs Motion Pro USD 19/seat/month (228/year), Reclaim Starter 10 (120/year) or Akiflow Pro 19 (228/year); three seats cost 684 / 360 / 684; ten seats 2,280 / 1,200 / 2,280; twenty-five seats Motion Pro 5,700, Reclaim Business 15×25×12=4,500, while Akiflow team pricing is not published and requires a quote. Motion Business is 29/seat/month (348/year), Reclaim Business 15 (180/year) and Enterprise 22; Akiflow has only Pro at 19/34 (annual/monthly), with the AI Meeting Assistant a 19/month add-on. All three “use AI to schedule”, but Motion is tasks/projects/docs + calendar, Reclaim is calendar optimisation + AI agents, and Akiflow is tasks + calendar + AI assistant.
This guide is for founders, operations, admin and procurement teams buying an AI scheduling/task-planning tool. Data cut-off: 5 November 2026; prices are US public list prices in USD, excluding tax, with no FX conversion; the TCO is an editorial calculation, not a vendor quote. The AI meters differ: Motion uses credits, Reclaim uses AI agents per seat, and Akiflow includes Aki in Pro; 7,500 credits and 10 agents are not the same capacity.
Separate calendar optimisation, task/project management and personal task+calendar; then check seat caps (Reclaim Starter 10, Business 100), AI meters (credits vs agents) and annual discounts; finally add the meeting assistant, integrations, SSO and training. A USD 10 Reclaim seat and a USD 29 Motion Business seat are not the same purchase.
Three positions: calendar, tasks/projects, personal planning
Motion puts AI projects/tasks/docs/wiki/calendar/meetings in one workspace, with Business adding capacity planning, Gantt, time tracking and permissions. Reclaim is calendar-centric, using AI agents to schedule Focus Time, habits, buffers and Smart Meetings; Starter caps at 10 seats and Business at 100. Akiflow is a personal “tasks + calendar + time blocking” tool, with the Aki AI assistant and MCP included in Pro and team pricing handled by sales. All three auto-schedule, but Motion is closer to an AI work OS, Reclaim a calendar AI layer, and Akiflow a personal task inbox.
| Platform | Positioning | Pricing | Best fit | Boundary |
|---|---|---|---|---|
| Motion | AI tasks/projects/docs + calendar | Per seat; Pro/Business | One workspace for projects, tasks, docs and meetings | Capacity/Gantt/time tracking/permissions only on Business |
| Reclaim | Calendar AI + agents | Per seat; Free/Starter/Business/Enterprise | Calendar fragmentation, Focus Time, meeting scheduling | Starter 10 seats, Business 100; not full project management |
| Akiflow | Tasks + calendar + time blocking | One Pro plan; team custom | Individuals/small teams unifying tasks and calendar | No free plan; team price unpublished; meeting assistant add-on |
Sources: Motion Pricing, Reclaim Pricing and Akiflow Pricing (all accessed 5 November 2026). This is editorial grouping, not a vendor taxonomy; “boundary” covers only what the official pages verify and does not judge scheduling quality or time saved.
The official 2026 price lists
Motion: Pro AI 19/seat/month annual (29 monthly) and Business AI 29 (49); annual saves 33%; Pro 7,500 credits and Business 15,000, with overage at 25c/19c per 100 credits annual or 39c/33c monthly. Reclaim: Lite free, Starter 10 (12 monthly), Business 15 (18) and Enterprise 22; annual saves 20%. Akiflow: Pro 19/month annual (228/year) or 34 monthly; 7-day trial, no free plan; AI Meeting Assistant 19/month; team custom.
| Platform / plan | Annual (USD/month) | Monthly (USD/month) | Annual total (USD) | Seats / AI allowance |
|---|---|---|---|---|
| Motion Pro AI | 19 | 29 | 228/seat | 7,500 credits; tasks/projects/docs/calendar/meetings |
| Motion Business AI | 29 | 49 | 348/seat | 15,000 credits; capacity/Gantt/time tracking/permissions |
| Reclaim Lite | 0 | 0 | 0 | 1 user; 5 AI agents; 1 calendar sync/1 link |
| Reclaim Starter | 10 | 12 | 120/seat | Up to 10 seats; 10 agents/seat; 8-week range; 3 syncs/3 links |
| Reclaim Business | 15 | 18 | 180/seat | Up to 100 seats; 100 agents/seat; 12 weeks; unlimited syncs/links; team OOO |
| Reclaim Enterprise | 22 | — (not available monthly) | 264/seat | 100+ seats; unlimited agents; SSO/SCIM; org-chart scheduling |
| Akiflow Pro | 19 | 34 | 228 | 1 user; Aki AI/MCP; tasks/calendar/time blocking; meeting assistant +19/month |
Sources: Motion Pricing (Teams page, annual/monthly toggle, credits and overage), Reclaim Pricing (annual/monthly toggle, AI agents/seat, seat caps, Enterprise not monthly) and Akiflow Pricing (Pro annual/monthly, Aki/MCP, AI Meeting Assistant 19/month, team custom). USD, excluding tax; Reclaim annual totals are annual monthly price × 12; Akiflow is 228/year; Motion annual totals use 19/29 × 12.
1 / 3 / 10 / 25 seats: annual TCO
One seat: Motion Pro 228, Reclaim Starter 120, Akiflow Pro 228. Three: 684 / 360 / 684. Ten: Motion Pro 2,280, Reclaim Starter 1,200 (10-seat cap), Akiflow 2,280 (team reference). Twenty-five: Motion Pro 5,700, Reclaim Business 15×25×12=4,500, Akiflow custom; Motion Business 8,700, Reclaim Enterprise not applicable at 25 (100+ seats).
| Option | 1 seat/year | 3 seats/year | 10 seats/year | 25 seats/year |
|---|---|---|---|---|
| Motion Pro 19 | 228 | 684 | 2,280 | 5,700 |
| Motion Business 29 | 348 | 1,044 | 3,480 | 8,700 |
| Reclaim Starter 10 | 120 | 360 | 1,200 | — (10-seat cap) |
| Reclaim Business 15 | 180 | 540 | 1,800 | 4,500 |
| Reclaim Enterprise 22 | 264 | 792 | 2,640 | — (100+ seats) |
| Akiflow Pro 19 | 228 | 684 (team reference) | 2,280 (reference) | Custom |
Editorial calculation, not a quote. = annual monthly price × seats × 12; Akiflow team pricing is not public, so the 19 × seats × 12 figures are reference only and the actual quote comes from sales; Reclaim Starter caps at 10 seats, Business at 100 and Enterprise at 100+; Motion annual saves 33%. Excludes tax, AI overage, meeting assistant, SSO, training and integrations.
The obvious conclusion is that Reclaim’s seat price is much lower: 360 for three, 1,200 for ten and 4,500 for 25 on Business; Motion Pro is 684/2,280/5,700, and Akiflow matches Motion Pro but its team price is unpublished. Reclaim sells a calendar AI layer, not a full project/docs workspace; Motion’s 19 includes tasks/projects/docs/wiki/meetings, with capacity/Gantt/time tracking only on Business. Before choosing the cheaper seat, confirm whether you lack calendar optimisation or a workspace.
AI meters: 7,500 credits vs 10 agents/seat vs Aki included
Motion: Pro 7,500 credits, Business 15,000; overage is 25c/19c per 100 credits annual or 39c/33c monthly. Reclaim: Lite 5 agents, Starter 10/seat, Business 100/seat, Enterprise unlimited; the AI Assistant runs from limited to unlimited. Akiflow: Aki AI/MCP is included in Pro with no published credits; AI Meeting Assistant is a 19/month add-on. The units differ, so 7,500 credits and 10 agents cannot be converted into the same capacity.
| Platform | AI unit | Allowance | Overage/add-on | Ask in procurement |
|---|---|---|---|---|
| Motion | Credits | Pro 7,500; Business 15,000 | 25c/19c per 100 annual; 39c/33c monthly | Credits per schedule/meeting/doc; overage rules |
| Reclaim | AI agents/seat | 5 / 10 / 100 / unlimited | No public overage; upgrade tier | Whether an agent is concurrent or total; AI Assistant limits |
| Akiflow | Aki included in Pro | Credits not published | Meeting assistant 19/month | Aki usage limits; MCP call caps |
Sources: Motion Pricing (credits/overage), Reclaim Pricing (agents/seat, AI Assistant levels) and Akiflow Pricing (Aki/MCP included in Pro, Meeting Assistant 19/month). Accessed 5 November 2026. “Not published” means no number on the official pricing page and is not guessed here; the three units are not convertible.
Capability matrix: calendar, tasks, projects, docs, meetings
Motion is strong on “one workspace”: tasks/projects/docs/wiki/notes/calendar/meetings, with Business adding capacity planning, Gantt, time tracking and permissions. Reclaim is strong on Focus Time, habits, buffers, Smart Meetings, Scheduling Links, team OOO and analytics. Akiflow is strong on the task inbox, calendar/time blocking and Aki AI/MCP, with the meeting assistant sold separately. Choose Motion for full project management, Reclaim for calendar fragmentation, Akiflow for personal task+calendar consolidation.
| Capability | Motion | Reclaim | Akiflow |
|---|---|---|---|
| Calendar/AI scheduling | AI Calendar & Meetings | Focus Time/Habits/Buffer/Smart Meetings | Calendar/time blocking |
| Tasks/projects | AI Projects & Tasks, Task Planner | Task integrations (Asana/Jira/ClickUp/Linear etc.) | Tasks/subtasks/priorities |
| Docs/wiki | AI Docs/Wiki/Notes | Not a focus | Not a focus |
| Team capacity/Gantt | From Business | Workforce Analytics (Enterprise) | Team custom |
| Meeting assistant | AI Meetings included | Smart Meetings/agenda/follow-up | Meeting Assistant +19/month |
| SSO/SCIM | Not listed | Enterprise | Team custom |
| Seat caps | Per seat | Starter 10/Business 100/Enterprise 100+ | Team custom |
Sources: Motion Pricing, Reclaim Pricing and Akiflow Pricing (accessed 5 November 2026). This is an editorial comparison, not a full feature list; “not a focus/not listed” means the official pricing page does not sell that capability as part of the plan, not that an integration can never provide it. AI scheduling accuracy, time saved and adoption were not tested.
Seven price traps: annual billing, seat caps, AI units
First, Motion annual saves 33%: Pro 19 vs 29 monthly, Business 29 vs 49. Second, Reclaim annual saves 20%, but Starter caps at 10 seats, so 25 seats need Business. Third, Reclaim Lite is free but limited to one user/5 agents/1 sync, so it is not a team plan. Fourth, Akiflow has no free plan, a 7-day card-required trial, and 19 annual vs 34 monthly. Fifth, Akiflow team pricing is unpublished, so 19 × headcount is not a quote. Sixth, Motion Business is required for capacity/Gantt/time tracking/permissions. Seventh, AI units differ, so credits/agents/Aki cannot be converted.
| What it looks like | What it is | Budget impact |
|---|---|---|
| Motion 19/seat | 19 annual, 29 monthly; Business 29/49 | Three seats monthly 87 vs annual 57/month |
| Reclaim 10/seat | Starter caps at 10 seats; 25 seats need Business 15 | 25 seats 4,500/year, not 3,000 |
| Reclaim Lite free | 1 user, 5 agents, 1 sync/1 link | Not a team plan; personal trial only |
| Akiflow 19/month | 19 annual; 34 monthly; no free plan | 79% more monthly; team price separate |
| Akiflow team 19 × headcount | Team pricing unpublished | Not a quote; sales required |
| Motion Pro is enough | Capacity/Gantt/time tracking/permissions on Business | Team management needs 29/seat |
| AI allowances comparable | Credits vs agents vs Aki | Not convertible; test with real tasks |
Sources: Motion Pricing, Reclaim Pricing and Akiflow Pricing (accessed 5 November 2026). Differences are editorial arithmetic; excludes tax, AI overage, meeting assistant, SSO, training and integrations. Team/Enterprise prices follow the contract.
Which option fits which scenario?
Individual consultant/freelancer: Reclaim Starter 120/year or Akiflow Pro 228/year; projects/docs/tasks in one: Motion Pro 228; 3–10 person calendar optimisation: Reclaim Starter 360–1,200; 10–100 people: Reclaim Business 1,800–18,000; team capacity/Gantt/permissions: Motion Business; 25 people budget-first: Reclaim Business 4,500; personal tasks+calendar+AI assistant: Akiflow Pro; SSO/SCIM: Reclaim Enterprise or Motion/Akiflow team custom.
| Scenario | First choice | Why | Watch out |
|---|---|---|---|
| Individual consultant/freelancer | Reclaim Starter / Akiflow Pro | 120/year vs 228/year | Akiflow has no free plan; Reclaim starts at 1 user |
| Projects/tasks/docs in one | Motion Pro | 228/year includes projects/docs/wiki/meetings | Capacity/Gantt need Business |
| 3–10 person calendar optimisation | Reclaim Starter | 360–1,200/year, 10 agents/seat | 10-seat cap |
| 10–100 person team | Reclaim Business | 15/seat, 100 agents/seat, team OOO | 1,800/year for ten |
| 25 people, budget-first | Reclaim Business | 4,500/year | Not Starter at 3,000 |
| Team capacity/Gantt/permissions | Motion Business | 29/seat, capacity/time tracking/permissions | 25 seats 8,700/year |
| Personal tasks+calendar+AI | Akiflow Pro | 19/month annual, Aki/MCP | Team custom; meeting assistant +19 |
| SSO/SCIM | Reclaim Enterprise / custom | 22/seat, 100+ seats | Motion/Akiflow to confirm |
“First choice” is an editorial judgement, not a vendor recommendation; the final decision depends on team size, calendar fragmentation, project-management needs, AI-assistant reliance, SSO and integrations. Prices are public list prices, excluding tax and discounts.
What should procurement and acceptance specify?
At least eight things: seat caps, annual/monthly billing, AI metering and overage, calendar/task/project boundaries, meeting assistant, integrations, SSO/permissions, and a two-week real-calendar POC. The POC should use the same meetings/tasks/focus blocks, recording scheduling time, conflicts, declined meetings, AI suggestion acceptance, mobile behaviour and team satisfaction, not just the demo.
- Seats: Reclaim Starter 10, Business 100, Enterprise 100+; Motion per seat; Akiflow team custom. Confirm the cap before comparing unit prices.
- Cycle: Motion annual saves 33%, Reclaim 20%, Akiflow 44%; annual is upfront/annual commitment.
- AI meter: Motion credits/overage; Reclaim agents/seat; Akiflow Aki included with a 19/month meeting assistant. Test consumption with real tasks.
- Boundary: Motion projects/docs/wiki; Reclaim calendar optimisation/Scheduling Links; Akiflow task inbox/time blocking. Do not treat a calendar tool as project management.
- Meetings: Motion AI Meetings; Reclaim Smart Meetings/agenda/follow-up; Akiflow meeting assistant add-on.
- Integrations: Google/Outlook calendar, Slack, Zoom, Asana/Jira/ClickUp/Linear; confirm two-way sync.
- Security: SSO/SCIM, permissions, retention; Reclaim Enterprise, Motion/Akiflow team tiers to confirm.
- POC: two weeks, real meetings/tasks, 5–10 people; record scheduling time, conflicts, declined meetings, AI acceptance, mobile and satisfaction.
FAQ
One person: what is cheapest?
Reclaim Starter 120/year (10/month) is cheapest, with 10 agents/seat, 3 calendar syncs and 3 links; Akiflow Pro 228/year (19/month) combines tasks + calendar + Aki; Motion Pro 228/year includes projects/docs/wiki/meetings. For calendar optimisation choose Reclaim; for projects/docs/tasks choose Motion; for a personal task inbox choose Akiflow.
What about three people?
Reclaim Starter 360/year (120×3) is cheapest; Motion Pro 684/year; Akiflow 684/year (team reference, actual quote required). For calendar/Focus Time choose Reclaim; for projects/docs/meetings choose Motion; for tasks+calendar+Aki choose Akiflow.
What about ten people?
Reclaim Starter 1,200/year (10-seat cap), Business 1,800; Motion Pro 2,280, Business 3,480; Akiflow 2,280 (reference/custom). Ten is exactly Reclaim Starter’s cap; above that, Business at 15/seat.
What about twenty-five people?
Reclaim Business 4,500/year (15×25×12) is cheapest; Motion Pro 5,700, Business 8,700; Akiflow custom. Twenty-five cannot use Reclaim Starter (10-seat cap); for capacity/Gantt/permissions use Motion Business.
What is the difference between Motion Pro and Business?
Pro 19/seat/month annual: AI projects/tasks/docs/wiki/calendar/meetings, 7,500 credits. Business 29/seat: 15,000 credits plus capacity planning, Gantt, time tracking, permissions, central billing and priority support. Team management/capacity/time tracking requires Business.
What is the difference between Reclaim Starter and Business?
Starter 10/seat: 10 agents/seat, 8-week range, 3 syncs/3 links, up to 10 seats. Business 15/seat: 100 agents/seat, 12 weeks, unlimited syncs/links, team OOO, delegated access, up to 100 seats. Enterprise 22/seat: 100+ seats, SSO/SCIM, org-chart scheduling.
How is Akiflow team pricing calculated?
Only the Pro individual price is public: 19/month annual (228/year) or 34 monthly. Team pricing is custom from sales; there is no public per-seat rate, so do not use 19 × headcount as a team quote. AI Meeting Assistant is a 19/month add-on; the 7-day trial requires a card and there is no free plan.
Can AI allowances be compared across platforms?
No. Motion uses credits (7,500/15,000, overage 25c/19c per 100); Reclaim uses agents/seat (5/10/100/unlimited); Akiflow includes Aki in Pro with no published credits and sells the meeting assistant separately. The units differ, so only your own meeting/task test can answer “enough or not”.
Research method and limitations
This article separates “official facts” from “editorial modelling”: plan prices, seats, AI allowances and feature boundaries come from the three official pricing pages; the 1/3/10/25-seat TCO is annual price × seats × 12 arithmetic, not a vendor quote. It does not compare scheduling accuracy, time saved or user satisfaction.
Eight limitations: (1) only US public list prices are compared, excluding tax, AI overage, meeting assistant, SSO, training and integrations; (2) Akiflow team pricing is unpublished, so 19 × seats is a reference only; (3) Reclaim Starter caps at 10 seats, Business at 100 and Enterprise at 100+, so 25 seats use Business; (4) Motion annual totals use 19/29 × 12 and are paid annually; (5) calendar sync, meeting conflicts, mobile behaviour and AI suggestion quality were not verified; (6) only three vendors are compared, excluding Clockwise, Sunsama, Trevor and native Google/Outlook; (7) SSO/SCIM availability by tier was not verified; (8) mainland China network, data compliance and local pricing are excluded. Treat this as a unit-alignment template and replace assumptions with a two-week real-calendar POC.
Sources and basis
- Motion, Pricing: usemotion.com/pricing. Pro AI 19/seat/month annual (29 monthly), Business AI 29 (49); annual saves 33%; Pro 7,500 credits, Business 15,000; overage 25c/19c per 100 annual, 39c/33c monthly; Business adds capacity/Gantt/time tracking/permissions/central billing. Accessed 5 November 2026.
- Reclaim, Pricing: reclaim.ai/pricing. Lite 0; Starter 10/12 (annual/monthly, up to 10 seats, 10 agents/seat); Business 15/18 (100 agents/seat, up to 100 seats, team OOO); Enterprise 22 (100+ seats, SSO/SCIM, org-chart); annual saves 20%; switching discount 20%. Accessed 5 November 2026.
- Akiflow, Pricing: akiflow.com/pricing. Pro 19/month annual (228/year) or 34 monthly; 7-day trial, no free plan; Aki AI/MCP included in Pro; AI Meeting Assistant 19/month add-on; team pricing custom. Accessed 5 November 2026.
Data cut-off 5 November 2026; prices are public list prices excluding tax; all models are editorial calculations. This is not procurement or productivity advice.